Fair Hearing Information System (FHIS) Codes: Outcome Reason Codes

Article ID: 65

Last updated: 04 Sep, 2020

Fair Hearing Information System (FHIS) Codes

The Fair Hearing Information System (FHIS) is a sub-system of New York State's Welfare Management System (WMS), maintained by OTDA. FHIS tracks each administrative appeal from the date of the appeal was requested to the date of issuance of the Fair Hearing Decision (or Decision Without a Hearing) through any efforts to enforce compliance with the decision. For a sample FHIS report, click here.

Outcome Reason Codes (as of June 26, 2018)

This numerical index lists the two digit codes used on FHIS to describe the reason for the outcome of an administrative appeal (i.e. Fair Hearing Decision or Decision Without a Hearing):

Reversal Codes (01-07)

01	Agency Defective Notice
02	Agency Verification and/or Eligibility Determination Procedure Defective
03	Agency Hearing Presentation Defective (insufficient documents, testimony, etc., but all or part of case record was present
04	Agency Either Misapplied Law, Regulation or Policy or There Was No Authority for Their Action
05	Agency Failed to Produce Appellant's Case Record
06	Factual Issue Found in Favor of Appellant
07	Agency Failed to Send Requested Documents to Appellant

Affirmance Code (10):

10	Agency Action Affirmed

Withdrawal Codes (20-29):

20	Agency Is Not Prepared to Proceed and/or Does Not Have Appellant's Case Record
21	Agency Re-Evaluated Its Position and/or Settled the Issue with the Appellant (Code Discontinued Effective August 11, 2014)
22	Appellant Submitted Information/Verification/Documentation Following Agency Determination But Before or at Fair Hearing, Accepted by Agency (Code Discontinued Effective April 1, 2018)
23	Agency Failed to Send Requested Documents to Appellant (Code Discontinued Effective August 11, 2014)
24	Agency Resolved Issue to Client's Satisfaction (Code Discontinued Effective August 11, 2014)
25	Agency Stipulated to Settle a Non-Notice of Intent Based Issue (Code Discontinued August 11, 2014)
26	Agency Re-Evaluated Position Prior to Hearing (Including Stipulation of Settlement Process) (Code Effective August 11, 2014)
27	Appellant Submitted Information/Verification/Documentation Following Agency Determination But Before the Hearing, Accepted by Agency (Code Effective August 11, 2014)
28	Appellant Submitted Information/Verification/Documentation Following Agency Determination But at the Hearing, Accepted by Agency (Code Effective August 11, 2014)
29	Agency Re-Evaluated Its Position Prior to Scheduling of Hearing (Code Discontinued Effective August 11, 2014)

Other Codes (30-35):

30	Appellant Has No Standing to Request a Hearing
31	Commissioner Has No Jurisdiction to Hearing Issues (Either Subject Matter or 60 Day Statute of Limitations)
32	Commissioner Has No Authority to Grant Relief Requested (Payment on Closed Case, Determination of Validity of Agency Lien, etc.)
33	Improper Request by Appellant for fair Hearing (Request for Hearing Premature - No Agency Action Yet Taken, Previous Hearing Decision on Same Issue, No Change in Circumstances)
34	Client Withdrew on Issue at Hearing
35	Issue Is Moot

Remand Codes (41-47):

41	Agency Notice Defective
42	Agency Verification and/or Eligibility Determination Procedure Defective
43	Agency Hearing Presentation Defective (Insufficient Documents, Testimony, etc., But All or Part of Case Record Was Present)
44	Agency Either Misapplied Law, Regulation or Policy or There Was No Authority for Their Action
45	Agency Failed to Produce Appellant's Case Record
46	Factual Issues Found in Favor of Appellant
47	Agency Failed to Send Requested Documents to Appellant